Information U/S 4 (1) (b) of RTI Act, 2005

2)    Powers and Duties of Officers and employees of HMRDC: 

The affairs of the Company are managed by the CEO & Director, who is a SAG Officer on deputation from the Ministry of Railways.  The CEO  & Director has been delegated powers by the Board of Directors of the Company.  The Company has 3 (Three) Key Managerial Personnel as required under the Companies Act, 2013 i.e. Chief Executive Officer, Company Secretary  and Chief Financial Officer.   All the Officers and employees are assigned powers and duties and are responsible and accountable for their duties and responsibilities.  The duties and responsibilities are attached at Annexure 2.

3)    The procedure followed in the decision making process, including channels of  supervision and accountability :

The Board of Directors is the Apex Authority laying down policy and direction for the Company at its Meetings or through resolutions by circulation as and when required.  The CEO has substantial powers of management and works subject to the superintendence, direction and control of the Board of Directors.  The Board has delegated powers to the CEO.  The other Officers and employees work under the direction and control of the CEO as per the existing rules of the Company.  All important decisions are taken in consultation and with the approval of the CEO.  All important matters are first initiated by the concerned Assistant and routed through his/her immediate Manager/Supervisor and routed through CFO, CS and then to CEO. The hierarchical levels in the company are required to carry out the responsibilities assigned to them.  There are periodical reviews of the performance at each level including performance of Board of Directors, CEO which brings in responsibility and accountability at the various levels of the organisation. 

While decision taken or minutes of the meeting of the Board of Directors are not accessible by the public, important decisions regarding the Company and / or its management are being communicated to the statutory authorities as also to the public as required under the law from time to time.  However, Company is publishing the Annual Report of the Company for its functioning and this can be viewed at Company’s website www.hmrdc.com

4) The norms set by it for the discharge of functions

The Company functions as per the provisions contained in the Companies Act, 2013, the Memorandum of Association and Articles of Association of the Company and other Acts and Rules as applicable to its operations.  The Accounts of the Company are prepared on an annual basis which is audited by the Statutory Auditors appointed by the Comptroller & Auditor General of India and after receipt of his comments; the Accounts are placed for consideration and adoption of the Members of the Company at the Annual General Meeting. In addition, the Company has an Internal Audit, Secretarial Audit and Propriety Audit.  The various Agreements such as Concession Agreement, Shareholders Agreement, Construction Agreement, Operation & Maintenance Agreement etc., executed by the Company with Ministry of Railways acts as a norm set for discharging functions.

5) The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions

The Company has formulated Employment and Recruitment Rules for the Officers and staff of the Company which are in force.  The Company has a TA/DA Rules, Leave Rules, LTC, HR Rules & Policies, Promotion and Appraisal Rules, Risk Management Policy, CSR Policy, Information Technology Policy, Conduct Rules, Disciplinary & Appeal Rules, Medical Attendance Rules, Deputation Rules, rules and regulations of the Ministry of Railways issued from time to time apart from  other Agreements such as   Concession Agreement, Shareholders Agreement, Construction Agreement, Operation & Maintenance Agreement etc., executed by the Company with Ministry of Railways.

The Company follows the IDA pattern of pay scales to its employees and the rules of the DPE are broadly adopted by the Board even though the same is not binding on the Company.  There are also rules for payment of perquisites and benefits to the officers and staff.  The statutory Acts and Rules are applicable to the various operations of the Company such as Service Tax, GST, Companies Act, Income Tax Act, Railways Act, EPF Act, etc.,. All purchases are made on transparent lines by inviting competitive quotations from the public and orders issued.

All important rules and regulations are available on the Company’s website i.e. www.hmrdc.com

6) Statement of the categories of documents that are held by HMRDC or under its control or used by its employes for discharging its functions.

1. i) Memorandum of Association and Articles of Association
2. ii) Shareholders Agreement, Construction Agreement, Concession Agreement, Operation & Maintenance Agreement.
   iii) Balance Sheets/Annual Reports/Payment files/other correspondence files connected to Commercial and Operations, Accounts & Finance, HR, Work proposals of Railways etc.,. 

1. iv) Employment and Recruitment Rules, Promotion Rules, Appraisal Rules, Deputation Rules.
2. v) Files, ledgers, registers & books and records relating to operations and train movements, O&M Cost and service matters ,.
3. vi) Minutes Book of Board, AGM/EGM, Audit Committees, Nomination & Remuneration Committee, CSR Committee etc.,.
   vii) Files relating to Writ Petition connected to the Company.
   viii) Other Contracts/Agreements entered into in the operation and management of the Company.

7) The particulars of any arrangement that exists for consultation with, or representation by the Members of the public in relation to the formulation of HMRDC Policy or implementation thereof

The Company being a commercial enterprise and working in a competitive environment does not involve the public in the formulation of its policies or implementation thereof.  The Company’s policy is laid down by its Board of Directors and the Management is responsible for the implementation of the policy.

8) Statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public:

The Company has been incorporated under the Companies Act 1956/2013 and pursuant to the provisions of the Companies Act, only Directors are entitled to inspect the minutes of the Board Meeting & other Committee Meetings.  Similarly, members are entitled to inspect the minutes of the Annual General Meeting.

As per the Articles of Association of the Company, the maximum strength of the Board of Directors is 12 .  At present, the Board of Directors of the Company consists of 10 Directors.  The Board of Directors of the Company meets regularly as per the requirements under the Companies Act, 2013.

There is a Committee to review complaints of Sexual harassment at working places.  The Board has constituted an Audit Sub Committee consisting of 5 directors ( 3 are independent directors) to review the internal audit reports, appointment & remuneration  of auditors, Budget, Examination of financial statement and auditor’s report, Evaluation of internal financial control & risk management systems etc.,.

The Board has constituted a Corporate Social Responsibility (CSR) Committee consisting of 3 Directors.  The Board has approved CSR Policy of the Company which is in line with Schedule VII of the Companies Act, 2013.  CSR Committee’s terms of reference include to formulate and recommend to the Board a CSR Policy; to review and recommend the amount of expenditure to be incurred on the CSR activities; to monitor the CSR policy of the Company from time to time. 

The Board has constituted a Nomination & Remuneration Committee consisting of 4 Directors.  The Committee shall formulate the criteria for the appointment of Directors and Key Managerial Personnel and recommend to the Board a policy, relating to remuneration for the directors, key managerial personnel and other employees. 

9) Directory of Officers/employees/Consultants of HMRDC

Sl. No.	Name & Designation of the Officer/ Staff	Mobile Number
1	Mr. S. Gagarin, IRTS / CEO	8861885111
2	Mr. S.N. Srinivasa / CS	9632077884
3	Mr. S. Chandra Sekhar / CFO	9482165114
4	Mr. C. Pradeep / Asst. Manager (A/c & Sec.)	9945152469
5	Ms. Shilpa.K.N / Sr. Accounts Assistant	9945702608
6	Mr. Raju. R / Sr. Assistant	9480322169
7	Mrs. Poorva Vaibhav Joag / Sr. Executive Commercial	9916997448
8	Ms. Chaitra.C / Sr. Admin. Assistant	9886532554
9	Mr. Viswanathan / Consultant / HMRDC	9986802885
10	Mr. B.R. Sridhar Iyengar / Consultant / HMRDC	9901941412
11	Mr. Nanda Kumar / Consultant / Mysore	9901941411
12	Mr. K.M. Mohideen Sab / Consultant / Arsikere	9880217182
13	Mr. Muniswamy / Office Attendant	9972011246
14	Mr. K. R. Bettaswamy / Office Attendant	9481774827

10) Statement of Monthly remuneration received by each of its Officers and Employees including system of compensation as provided in its Regulations.

Sl. No.	Designation	Pay Scale (Rs.)	Gross Salary (as on 30.04.2017) (Rs.)
1	CEO (on Deputation)	Basic Rs. 1,88,200/-	2,21,288/-
2	CS	Rs. 36,600 –  Rs. 62,000/-	1,59,929/-
3	CFO (on Deputation)	Basic Rs. 99,500/-	1,36,914/-
4	Asst. Manager (A/c & Sec.)	Rs. 20,600 –  Rs. 46,500/-	95,221/-
5	Sr. Accounts Assistant	Rs. 10,800 –  Rs. 21,500/-	50,388/-
6	Sr. Assistant	Rs. 10,800 –  Rs. 21,500/-	34,077/-
7	Sr. Executive Commercial	Rs. 16,400 –  Rs. 40,500/-	51,725/-
8	Sr. Admin. Assistant	Rs. 10,800 –  Rs. 21,500/-	33,067/-
9	Office Attendant 1	Rs. 4,000 –  Rs. 10,500/-	18,183/-
10	Office Attendant 2	Rs. 4,000 –  Rs. 10,500/-	17,648/-

Gross Pay includes the following:

The Annual Increment is 3% of Basic pay.

Employee Benefits:

1. Allowances

• Dearness Allowance as per IDA pattern; and
• House Rent Allowance limited to 30% of basic pay

In addition to the above, an employee may choose any of following allowance – subject to a overall limit of 50% of basic pay is admissible as per IDA Rules:

• Transport Allowance
• Newspaper Allowance
• Medical Allowance
• Children Education Allowance
• Bungalow Peon Allowance

1. Statutory Benefits

• Provident fund – 12% of basic pay + dearness allowance
• Gratuity

1. Other Staff Welfare Measures

• Group Superannuation Benefits
• Mobile Phone with monthly limits for official use
• Internet for official use
• Birthday Gift of Rs. 1,000/-
• Marriage Gift of Rs. 5,000/-
• Provision of briefcase
• Salary Advance
• Festival Advance
• Group Family Medical Insurance
• Group Personal Accident Insurance
• Incentive for small family norms

Consultants are appointed on consolidated pay for 6 months at a time and renewed every six months depending upon their performance/suitability/physical fitness for continuation.

1. Consultant (O&M)      :          Rs.  35,000/-
2. Consultant (Bills)       :           Rs.  20,000/-
3. Consultant(Mysore)   :           Rs.  9,600/-
4. Consultant(Arsikere) :           Rs.  9,600/-

11) The Budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made:

The Company prepares the Revenue and Capital Budget every year which are placed for approval of the Board of Directors.  After approval, the Budgets are implemented to the extent possible and changes/deviations from the approved Budgets are brought to the information of the Board.  The performance reports of the Company are placed for review by the Board of Directors of the Company, from time to time.  Budget for the year 2022-23 is enclosed at Annexure....

12) The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

This does not apply to the Company.

13) Particulars of recipients of concessions, permits or authorisations granted by it:

This does not apply to the Company.

14) Details in respect of the information, available to or held by it, reduced in an electronic form:

Presently, the Company does not have a system of furnishing information in the electronic form.

15) The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.

The Company has no library or Reading room for public use.

16) The names, designations and other particulars of the Public Information Officers.

1. i) Public Information Officer:
   S.N. Srinivasa,
   Company Secretary,
   MSIL House, No.36, 7^th Floor, Cunningham Road,
   Bangalore 560 052.

 

1. ii) Appellate Authority :
   S.Gagarin, IRTS,
   CEO & Director,
   MSIL House, No.36, 7^th Floor, Cunningham Road,
   Bangalore 560 052.

17) Such other information as may be prescribed & thereafter update these publications every year:

1. a) Procedure for seeking of information and inspection of Records.
2. b) Format for seeking information (Form A)
3. c) Format inspection of records (Form B)
4. d) Format for Appeal to Appellate Authorities (Form C)
5. Procedure for seeking of information and inspection of Records
6. Appointment of Public Information Officer (PIO :
7. Public Information Officer (PIO) have been designated in HMRDC to receive the request for seeking information as far as applicable.
8. Any Indian citizen who is seeking information, or inspection of records, under provisions of this Act, can file an application in Form-A or Form-B, as the case may be to the concerned PIO. These forms are available free of cost or the requester can take print of the same from the HMRDC website http//www.hmrdc.com by himself or write the letter in the same format.

• Requester shall not make a request for information or inspection of records which are exempted from disclosure under sections 8 and 9 of the Act.

1. Requester shall mention in application whether the information sought for concerns the life or liberty of a person.
2. The Reply shall be either collected by requester or shall be forwarded to requester either through post or courier, at the address given in the application form.
3. Request which are not addressed to PIO or not specifying the exact information required shall not be responded.
4. Recourse in case requester is not satisfied with response or lack of it from PIO
5. In case the requester fails to get a response from the PIO within stipulated time of the submission of application or is aggrieved by the response received within the prescribed period, he may prefer an appeal to the Appellate Authority with 30 days, for review. In case appeal is allowed, the information shall be supplied to the applicant by the Appellate Authority.
6. Time Schedule

PIO will send the response to requester within the period as specified under the Act.

4. Applicable fee and payments:
5. Each application for seeking information / inspection of records shall be accompanied by an application fee of Rs. 10/- by way of Cash / DD / Bankers Cheque / Postal Orders payable to M/s. HMRDC
   Bangalore
6. Fee for providing information / inspection of record will be as follows:

• Rs. 2/- for each page (in A-4 or A – 3 size), created or copied
• Actual charge or cost price of a copy in larger size paper
• Actual cost or price for samples or models; and
• Inspection or records; No fee for first hour; A fee of Rs. 5/- for each subsequent hour or fraction thereof, thereafter;
• Rs. 100/- per diskette or floppy containing information;
• Information in printed form; price fixed for publication or Rs. 2/- per page of photocopy for extracts from the publication.
• Cost as determined by PIO for furnishing information as per section 7 (3) (a) of the Act.
• Request shall be accepted only when it is related to PIO under the Act and is accompanied by the requisite fee as specified above at 4.1 above.

1. Requester, upon getting notice from PIO, shall deposit the additional fee / cost requested in connection with the processing of the request. The PIO shall not be responsible for delays occurred on account of the late receipt of additional payments from the requester.
2. Cash payments shall be made to the HMRDC at Regd. Office, against proper receipt, during normal working hours, personally by the requester or his representative and copy of such receipt be accompanied with the application.
3. In case the mode of payment is through Demand Draft or Banker’s Cheque, the same shall be issued in favour of HMRDC Limited, Bangalore.

• Application along with the money receipt towards cash payment or the Demand Draft or Banker’s cheque shall be accepted by PIO
• Requester shall not enclose any currency note(s) along with the application, delivered through post / courier. It is against provisions of the Act and also the rules governing postal services.

1. Requester shall not deposit fee in excess of what is prescribed. Any extra money deposited with the public authority could be claimed by the requester latest within 30 days from date of furnishing of reply by PIO.  In any case, such extra amount shall not be considered against any other request for information.
2. In case required, PIO shall inform the requester about additional fee / cost to be deposited by him towards furnishing of information or inspection of records. Such additional fee shall be deposited by the requester, as applicable, promptly, prior to release of information / inspection of documents.
3. Requester who is below poverty line need not pay any fee. He will have to, however, show the ration card applicable to person below poverty line and submit a copy of same along with application.  Such ration card must carry his name as recipient of benefits applicable to persons below poverty line.

HMRDC

(Form – A)

 Application

 

Under Section 6(1) of the Right to Information Act, 2005)

 Date .....................

 

To

 

HMRDC

......................................................................... .............................................................

............................................................

 

Dear Sir/Madam,

 

1-  I am a citizen of India. Please furnish the following information to me at my address:

................................................................................................................. ................................................................................................................. ................................................................................................................. ................................................................................................................. ................................................................................................................. .................................................................................................................

2-   To the best of my knowledge, (the above desired information does not relate to Section 8 & 9 of the Act, which are exempted from disclosure.

 

3-   Whether the information sought concerns the life and liberty of a person?                                                                     (Yes/No)

( Please tick any one)

4-   Details of the fee paid:

4-1 Mode: Cash /DD /Bankers Cheque No.....……….Date……………. Amount…….      Drawn in favour of M/s. HMRDC Limited, Bangalore.

 

                                                                                                                                          Signature of the Applicant

                              Name....................................

                                                                              Address .................................. ..................................

                                                                                    E-mail  ..................................

HMRDC

(Form – B)

 Application for Inspection of Records

 Under Section 6(1) of the Right to Information Act, 2005)

Date .....................

To

Public Information Officer

HMRDC

 

Dear Sir/Madam,

1-         I am a citizen of India. Particulars of Records to be inspected : ................................................................................................................. ................................................................................................................. .......................................................................................................

2-         To the best of my knowledge, (the above desired information does not relate to Section 8 & 9 of the Act, which are exempted from disclosure.

3-         Whether the information sought concerns the life and liberty of a person?                                                           (Yes/No)

( Please tick any one)

4-         Details of the fee paid:

4-1       Mode: Cash /DD /Bankers Cheque No.................Date ……............ Amount…….

Drawn in favour of M/s. HMRDC Limited, Bangalore.

4-2       Ref: - DD /Bankers Cheque No....................................... Date ……............

Drawn in favour of M/s. HMRDC Limited, Bangalore.

4-3       Receipt No. ................--------------------------------- Date -------------------------

4-4       Amount. Rs.. ................--------------------------------- Date ------------------------

 

Signature of the Applicant

Name........................................

Address ..................................

 

HMRDC

(Form – C)

 

Appeal to the Appellate Authority in HMRDC Limited

Under Section 19 of the Right to Information Act, 2005)       

Date .....................

To

The Appellate Authority

HMRDC Limited .................................

 

1. Date of submission of the request (copy of the ...........................request to be attached):

 

2. Registration number, if available with applicant ............................
3. Date of reply, if any, received from Public Information Officer ......................(Copy of the reply to be attached)

 

5. Name : .................................................
   Particulars of Public Information Officer: Address : ...................................………………………………….. …………………………………..
6. Brief facts leading to appeal (Please tick any one)
7. a) No response received ..................
8. b) Aggrieved by the response ........................
9. Reasons, If any, for appeal being filed after prescribed period of 30 days from date of receipt of reply from the above Public Information Officer (in case of delay only)
10. The relief sought ............................... ...............................

 

Appeal to the Appellate Authority in HMRDC

Copies of Documents relied upon by the applicant .................................

8. Particulars of the applicant/appellant .................................

Signature .........................................

Name ...................................

Address ................................... ...................................

 

2)    Powers and Duties of Officers and employees of HMRDC: 

The affairs of the Company are managed by the CEO & Director, who is a SAG Officer on deputation from the Ministry of Railways.  The CEO  & Director has been delegated powers by the Board of Directors of the Company.  The Company has 3 (Three) Key Managerial Personnel as required under the Companies Act, 2013 i.e. Chief Executive Officer, Company Secretary  and Chief Financial Officer.   All the Officers and employees are assigned powers and duties and are responsible and accountable for their duties and responsibilities.  The duties and responsibilities are attached at Annexure 2.

3)    The procedure followed in the decision making process, including channels of  supervision and accountability :

The Board of Directors is the Apex Authority laying down policy and direction for the Company at its Meetings or through resolutions by circulation as and when required.  The CEO has substantial powers of management and works subject to the superintendence, direction and control of the Board of Directors.  The Board has delegated powers to the CEO.  The other Officers and employees work under the direction and control of the CEO as per the existing rules of the Company.  All important decisions are taken in consultation and with the approval of the CEO.  All important matters are first initiated by the concerned Assistant and routed through his/her immediate Manager/Supervisor and routed through CFO, CS and then to CEO. The hierarchical levels in the company are required to carry out the responsibilities assigned to them.  There are periodical reviews of the performance at each level including performance of Board of Directors, CEO which brings in responsibility and accountability at the various levels of the organisation. 

While decision taken or minutes of the meeting of the Board of Directors are not accessible by the public, important decisions regarding the Company and / or its management are being communicated to the statutory authorities as also to the public as required under the law from time to time.  However, Company is publishing the Annual Report of the Company for its functioning and this can be viewed at Company’s website www.hmrdc.com

4) The norms set by it for the discharge of functions

The Company functions as per the provisions contained in the Companies Act, 2013, the Memorandum of Association and Articles of Association of the Company and other Acts and Rules as applicable to its operations.  The Accounts of the Company are prepared on an annual basis which is audited by the Statutory Auditors appointed by the Comptroller & Auditor General of India and after receipt of his comments; the Accounts are placed for consideration and adoption of the Members of the Company at the Annual General Meeting. In addition, the Company has an Internal Audit, Secretarial Audit and Propriety Audit.  The various Agreements such as Concession Agreement, Shareholders Agreement, Construction Agreement, Operation & Maintenance Agreement etc., executed by the Company with Ministry of Railways acts as a norm set for discharging functions.

5) The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions

The Company has formulated Employment and Recruitment Rules for the Officers and staff of the Company which are in force.  The Company has a TA/DA Rules, Leave Rules, LTC, HR Rules & Policies, Promotion and Appraisal Rules, Risk Management Policy, CSR Policy, Information Technology Policy, Conduct Rules, Disciplinary & Appeal Rules, Medical Attendance Rules, Deputation Rules, rules and regulations of the Ministry of Railways issued from time to time apart from  other Agreements such as   Concession Agreement, Shareholders Agreement, Construction Agreement, Operation & Maintenance Agreement etc., executed by the Company with Ministry of Railways.

The Company follows the IDA pattern of pay scales to its employees and the rules of the DPE are broadly adopted by the Board even though the same is not binding on the Company.  There are also rules for payment of perquisites and benefits to the officers and staff.  The statutory Acts and Rules are applicable to the various operations of the Company such as Service Tax, GST, Companies Act, Income Tax Act, Railways Act, EPF Act, etc.,. All purchases are made on transparent lines by inviting competitive quotations from the public and orders issued.

All important rules and regulations are available on the Company’s website i.e. www.hmrdc.com

6) Statement of the categories of documents that are held by HMRDC or under its control or used by its employes for discharging its functions.

1. i) Memorandum of Association and Articles of Association
2. ii) Shareholders Agreement, Construction Agreement, Concession Agreement, Operation & Maintenance Agreement.
   iii) Balance Sheets/Annual Reports/Payment files/other correspondence files connected to Commercial and Operations, Accounts & Finance, HR, Work proposals of Railways etc.,. 

1. iv) Employment and Recruitment Rules, Promotion Rules, Appraisal Rules, Deputation Rules.
2. v) Files, ledgers, registers & books and records relating to operations and train movements, O&M Cost and service matters ,.
3. vi) Minutes Book of Board, AGM/EGM, Audit Committees, Nomination & Remuneration Committee, CSR Committee etc.,.
   vii) Files relating to Writ Petition connected to the Company.
   viii) Other Contracts/Agreements entered into in the operation and management of the Company.

7) The particulars of any arrangement that exists for consultation with, or representation by the Members of the public in relation to the formulation of HMRDC Policy or implementation thereof

The Company being a commercial enterprise and working in a competitive environment does not involve the public in the formulation of its policies or implementation thereof.  The Company’s policy is laid down by its Board of Directors and the Management is responsible for the implementation of the policy.

8) Statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public:

The Company has been incorporated under the Companies Act 1956/2013 and pursuant to the provisions of the Companies Act, only Directors are entitled to inspect the minutes of the Board Meeting & other Committee Meetings.  Similarly, members are entitled to inspect the minutes of the Annual General Meeting.

As per the Articles of Association of the Company, the maximum strength of the Board of Directors is 12 .  At present, the Board of Directors of the Company consists of 10 Directors.  The Board of Directors of the Company meets regularly as per the requirements under the Companies Act, 2013.

There is a Committee to review complaints of Sexual harassment at working places.  The Board has constituted an Audit Sub Committee consisting of 5 directors ( 3 are independent directors) to review the internal audit reports, appointment & remuneration  of auditors, Budget, Examination of financial statement and auditor’s report, Evaluation of internal financial control & risk management systems etc.,.

The Board has constituted a Corporate Social Responsibility (CSR) Committee consisting of 3 Directors.  The Board has approved CSR Policy of the Company which is in line with Schedule VII of the Companies Act, 2013.  CSR Committee’s terms of reference include to formulate and recommend to the Board a CSR Policy; to review and recommend the amount of expenditure to be incurred on the CSR activities; to monitor the CSR policy of the Company from time to time. 

The Board has constituted a Nomination & Remuneration Committee consisting of 4 Directors.  The Committee shall formulate the criteria for the appointment of Directors and Key Managerial Personnel and recommend to the Board a policy, relating to remuneration for the directors, key managerial personnel and other employees. 

 

9) Directory of Officers/employees/Consultants of HMRDC:

 

Sl. No.	Name & Designation of the Officer/ Staff	Phone Number
1	Smt. Geeta Mohapatra, IRTS / CEO	7411990683
2	Mr. Sharath Babu R M / CS	9686999709
3	Mr. C. Pradeep / Manager (A/c & Sec.) & CFO	9945152469
4	Ms. Shilpa.K.N / Executive (Accounts)	(080) 23120582
5	Mr. Raju. R / Executive	(080) 23120582
6	Mrs. Poorva Vaibhav Joag / AM (Commercial)	(080) 23120582
7	Ms. Chaitra.C / Executive (Admin.)	9886532554
8	Mr. B.R. Sridhar Iyengar / Consultant (Bills) / HMRDC	(080) 23120582
9	Mr. Trilochana M N/ Consultant (Works) / HMRDC	(080) 23120582
10	Mr. R K Nanjundaswamy / Consultant / Mysore	(080) 23120582
11	Mr. Muniswamy / Sr. Office Attendant	(080) 23120582
12	Mr. K. R. Bettaswamy /Sr. Office Attendant	(080) 23120582

10) Statement of Monthly remuneration received by each of its Officers and Employees including system of compensation as provided in its Regulations.

Sl. No.	Designation	Gross Monthly Salary (as on 01.01.2024) (Rs.)
1	CEO (On Depuration)	2,69,384/-
2	CS	1,48,310/-
3	Manager (A/c & Sec.) & CFO	2,04,754/-
4	AM (Commercial)	1,15,789-
5	Executive (Accounts)	1,08,363-
6	Executive	75,513/-
7	Executive (Admin.)	71,152/-
8	Sr. Office Attendant 1	40,358/-
9	Sr. Office Attendant 2	39,165/-

Gross Pay includes the following:

The Annual Increment is 3% of Basic pay.

Employee Benefits:

Allowances

• Dearness Allowance as per IDA pattern; and
• House Rent Allowance limited to 30% of basic pay

In addition to the above, an employee may choose any of following allowance – subject to an overall limit of 35% of basic pay is admissible as per IDA Rules:

• Transport Allowance
• Newspaper Allowance
• Medical Allowance
• Children Education Allowance
• Bungalow Peon Allowance

Statutory Benefits

• Provident fund – 12% of basic pay + dearness allowance
• Gratuity

Other Staff Welfare Measures

• Group Superannuation Benefits
• Mobile Phone with monthly limits for official use
• Internet for official use
• Birthday Gift of Rs. 1,000/-
• Marriage Gift of Rs. 5,000/-
• Provision of briefcase
• Salary Advance
• Festival Advance
• Group Family Medical Insurance
• Group Personal Accident Insurance
• Incentive for small family norms

Consultants are appointed on consolidated pay for 6 months at a time and renewed every six months depending upon their performance/suitability/physical fitness for continuation.

1. Consultant (Bills)       :          Rs.  30,000/-
2. Consultant (Mysore)  :          Rs.  12,000/-
3. Consultant (Works)    :          Rs.  20,000/-

11) The Budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made:

The Company prepares the Revenue and Capital Budget every year which are placed for approval of the Board of Directors.  After approval, the Budgets are implemented to the extent possible and changes/deviations from the approved Budgets are brought to the information of the Board.  The performance reports of the Company are placed for review by the Board of Directors of the Company, from time to time.  Budget for the year 2023-24 is enclosed at Annexure....

12) The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

This does not apply to the Company.

13) Particulars of recipients of concessions, permits or authorisations granted by it:

This does not apply to the Company.

14) Details in respect of the information, available to or held by it, reduced in an electronic form:

Presently, the Company does not have a system of furnishing information in the electronic form.

15) The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.

The Company has no library or Reading room for public use.

16) The names, designations and other particulars of the Public Information Officers.

Public Information Officer:	Pradeep C Chief Financial Officer, MSIL House, No.36, 7th Floor, Cunningham Road, Bangalore 560 052.  Mob: 9945152469 /080 – 23120582
First Appellate Authority:	Sharath Babu R M Company Secretary, MSIL House, No.36, 7th Floor, Cunningham Road, Bangalore 560 052.  Mob: 9686999709

17) Such other information as may be prescribed & thereafter update these publications every year:

Procedure for seeking of information and inspection of Records under RTI:

1. Public Information Officer (PIO) have been designated in HMRDC to receive the request for seeking information as far as applicable.
2. As per the direction of GoK, the Company has the effective RTI Online application system.
3. Any Indian citizen who is seeking information, or inspection of records, under provisions of this Act, can file an application though website https://rtionline.karnataka.gov.in/ as the case may be to the concerned PIO.
4. The Company is also accepting physical application and any Indian citizen who is seeking information, or inspection of records, under provisions of this Act, can file an application in Form-A or Form-B, as the case may be to the concerned PIO.
5. Requester shall not make a request for information or inspection of records which are exempted from disclosure under sections 8 and 9 of the Act.

For more details available in both English and Kannada in respect of RTI applications the Govt website https://rtionline.karnataka.gov.in/ may be referred.

18) Janaspandana - Integrated Public Grievance Redressal System (IPGRS):

1. The Company also have the effective Integrated Public Grievance Redressal System as per the GoK guild lines.
2. Any Indian citizen who wishes to raise grievances though website https://ipgrs.karnataka.gov.in/ as the case may be to the concerned authority except the following subjects/topics which cannot be treated as grievance:
3. RTI Matters (For online RTI application: https://rtionline.karnataka.gov.in/)
4. Court related / Subjudice matters
5. Religious matters
6. Suggestions
7. Grievances of Government employees concerning their service matters including disciplinary proceedings etc. unless the aggrieved employee has already exhausted the prescribed channels

 

Public Grievance Management Officer (PGMO):

Chief Executive Officer MSIL House, No.36, 7th Floor, Cunningham Road, Bangalore 560 052.  Mob: 7411990683

 

 

2)    Powers and Duties of Officers and employees of HMRDC: 

The affairs of the Company are managed by the CEO & Director, who is a SAG Officer on deputation from the Ministry of Railways.  The CEO  & Director has been delegated powers by the Board of Directors of the Company.  The Company has 3 (Three) Key Managerial Personnel as required under the Companies Act, 2013 i.e. Chief Executive Officer, Company Secretary  and Chief Financial Officer.   All the Officers and employees are assigned powers and duties and are responsible and accountable for their duties and responsibilities.  The duties and responsibilities are attached at Annexure 2.

3)    The procedure followed in the decision making process, including channels of  supervision and accountability :

The Board of Directors is the Apex Authority laying down policy and direction for the Company at its Meetings or through resolutions by circulation as and when required.  The CEO has substantial powers of management and works subject to the superintendence, direction and control of the Board of Directors.  The Board has delegated powers to the CEO.  The other Officers and employees work under the direction and control of the CEO as per the existing rules of the Company.  All important decisions are taken in consultation and with the approval of the CEO.  All important matters are first initiated by the concerned Assistant and routed through his/her immediate Manager/Supervisor and routed through CFO, CS and then to CEO. The hierarchical levels in the company are required to carry out the responsibilities assigned to them.  There are periodical reviews of the performance at each level including performance of Board of Directors, CEO which brings in responsibility and accountability at the various levels of the organisation. 

While decision taken or minutes of the meeting of the Board of Directors are not accessible by the public, important decisions regarding the Company and / or its management are being communicated to the statutory authorities as also to the public as required under the law from time to time.  However, Company is publishing the Annual Report of the Company for its functioning and this can be viewed at Company’s website www.hmrdc.com

4) The norms set by it for the discharge of functions

The Company functions as per the provisions contained in the Companies Act, 2013, the Memorandum of Association and Articles of Association of the Company and other Acts and Rules as applicable to its operations.  The Accounts of the Company are prepared on an annual basis which is audited by the Statutory Auditors appointed by the Comptroller & Auditor General of India and after receipt of his comments; the Accounts are placed for consideration and adoption of the Members of the Company at the Annual General Meeting. In addition, the Company has an Internal Audit, Secretarial Audit and Propriety Audit.  The various Agreements such as Concession Agreement, Shareholders Agreement, Construction Agreement, Operation & Maintenance Agreement etc., executed by the Company with Ministry of Railways acts as a norm set for discharging functions.

5) The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions

The Company has formulated Employment and Recruitment Rules for the Officers and staff of the Company which are in force.  The Company has a TA/DA Rules, Leave Rules, LTC, HR Rules & Policies, Promotion and Appraisal Rules, Risk Management Policy, CSR Policy, Information Technology Policy, Conduct Rules, Disciplinary & Appeal Rules, Medical Attendance Rules, Deputation Rules, rules and regulations of the Ministry of Railways issued from time to time apart from  other Agreements such as   Concession Agreement, Shareholders Agreement, Construction Agreement, Operation & Maintenance Agreement etc., executed by the Company with Ministry of Railways.

The Company follows the IDA pattern of pay scales to its employees and the rules of the DPE are broadly adopted by the Board even though the same is not binding on the Company.  There are also rules for payment of perquisites and benefits to the officers and staff.  The statutory Acts and Rules are applicable to the various operations of the Company such as Service Tax, GST, Companies Act, Income Tax Act, Railways Act, EPF Act, etc.,. All purchases are made on transparent lines by inviting competitive quotations from the public and orders issued.

All important rules and regulations are available on the Company’s website i.e. www.hmrdc.com

6) Statement of the categories of documents that are held by HMRDC or under its control or used by its employes for discharging its functions.

1. i) Memorandum of Association and Articles of Association
2. ii) Shareholders Agreement, Construction Agreement, Concession Agreement, Operation & Maintenance Agreement.
   iii) Balance Sheets/Annual Reports/Payment files/other correspondence files connected to Commercial and Operations, Accounts & Finance, HR, Work proposals of Railways etc.,. 

1. iv) Employment and Recruitment Rules, Promotion Rules, Appraisal Rules, Deputation Rules.
2. v) Files, ledgers, registers & books and records relating to operations and train movements, O&M Cost and service matters ,.
3. vi) Minutes Book of Board, AGM/EGM, Audit Committees, Nomination & Remuneration Committee, CSR Committee etc.,.
   vii) Files relating to Writ Petition connected to the Company.
   viii) Other Contracts/Agreements entered into in the operation and management of the Company.

7) The particulars of any arrangement that exists for consultation with, or representation by the Members of the public in relation to the formulation of HMRDC Policy or implementation thereof

The Company being a commercial enterprise and working in a competitive environment does not involve the public in the formulation of its policies or implementation thereof.  The Company’s policy is laid down by its Board of Directors and the Management is responsible for the implementation of the policy.

8) Statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public:

The Company has been incorporated under the Companies Act 1956/2013 and pursuant to the provisions of the Companies Act, only Directors are entitled to inspect the minutes of the Board Meeting & other Committee Meetings.  Similarly, members are entitled to inspect the minutes of the Annual General Meeting.

As per the Articles of Association of the Company, the maximum strength of the Board of Directors is 12 .  At present, the Board of Directors of the Company consists of 10 Directors.  The Board of Directors of the Company meets regularly as per the requirements under the Companies Act, 2013.

There is a Committee to review complaints of Sexual harassment at working places.  The Board has constituted an Audit Sub Committee consisting of 5 directors ( 3 are independent directors) to review the internal audit reports, appointment & remuneration  of auditors, Budget, Examination of financial statement and auditor’s report, Evaluation of internal financial control & risk management systems etc.,.

The Board has constituted a Corporate Social Responsibility (CSR) Committee consisting of 3 Directors.  The Board has approved CSR Policy of the Company which is in line with Schedule VII of the Companies Act, 2013.  CSR Committee’s terms of reference include to formulate and recommend to the Board a CSR Policy; to review and recommend the amount of expenditure to be incurred on the CSR activities; to monitor the CSR policy of the Company from time to time. 

The Board has constituted a Nomination & Remuneration Committee consisting of 4 Directors.  The Committee shall formulate the criteria for the appointment of Directors and Key Managerial Personnel and recommend to the Board a policy, relating to remuneration for the directors, key managerial personnel and other employees. 

 

9) Directory of Officers/employees/Consultants of HMRDC:

 

Sl. No.	Name & Designation of the Officer/ Staff	Phone Number
1	Smt. Geeta Mohapatra, IRTS / CEO	7411990683
2	Mr. Sharath Babu R M / CS	9686999709
3	Mr. C. Pradeep / Manager (A/c & Sec.) & CFO	9945152469
4	Ms. Shilpa.K.N / Executive (Accounts)	(080) 23120582
5	Mr. Raju. R / Executive	(080) 23120582
6	Mrs. Poorva Vaibhav Joag / AM (Commercial)	(080) 23120582
7	Ms. Chaitra.C / Executive (Admin.)	9886532554
8	Mr. B.R. Sridhar Iyengar / Consultant (Bills) / HMRDC	(080) 23120582
9	Mr. Trilochana M N/ Consultant (Works) / HMRDC	(080) 23120582
10	Mr. R K Nanjundaswamy / Consultant / Mysore	(080) 23120582
11	Mr. Muniswamy / Sr. Office Attendant	(080) 23120582
12	Mr. K. R. Bettaswamy /Sr. Office Attendant	(080) 23120582

10) Statement of Monthly remuneration received by each of its Officers and Employees including system of compensation as provided in its Regulations.

Sl. No.	Designation	Gross Monthly Salary (as on 01.01.2024) (Rs.)
1	CEO (On Depuration)	2,69,384/-
2	CS	1,48,310/-
3	Manager (A/c & Sec.) & CFO	2,04,754/-
4	AM (Commercial)	1,15,789-
5	Executive (Accounts)	1,08,363-
6	Executive	75,513/-
7	Executive (Admin.)	71,152/-
8	Sr. Office Attendant 1	40,358/-
9	Sr. Office Attendant 2	39,165/-

Gross Pay includes the following:

The Annual Increment is 3% of Basic pay.

Employee Benefits:

Allowances

• Dearness Allowance as per IDA pattern; and
• House Rent Allowance limited to 30% of basic pay

In addition to the above, an employee may choose any of following allowance – subject to an overall limit of 35% of basic pay is admissible as per IDA Rules:

• Transport Allowance
• Newspaper Allowance
• Medical Allowance
• Children Education Allowance
• Bungalow Peon Allowance

Statutory Benefits

• Provident fund – 12% of basic pay + dearness allowance
• Gratuity

Other Staff Welfare Measures

• Group Superannuation Benefits
• Mobile Phone with monthly limits for official use
• Internet for official use
• Birthday Gift of Rs. 1,000/-
• Marriage Gift of Rs. 5,000/-
• Provision of briefcase
• Salary Advance
• Festival Advance
• Group Family Medical Insurance
• Group Personal Accident Insurance
• Incentive for small family norms

Consultants are appointed on consolidated pay for 6 months at a time and renewed every six months depending upon their performance/suitability/physical fitness for continuation.

1. Consultant (Bills)       :          Rs.  30,000/-
2. Consultant (Mysore)  :          Rs.  12,000/-
3. Consultant (Works)    :          Rs.  20,000/-

11) The Budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made:

The Company prepares the Revenue and Capital Budget every year which are placed for approval of the Board of Directors.  After approval, the Budgets are implemented to the extent possible and changes/deviations from the approved Budgets are brought to the information of the Board.  The performance reports of the Company are placed for review by the Board of Directors of the Company, from time to time.  Budget for the year 2024-25 is enclosed at Annexure....

12) The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

This does not apply to the Company.

13) Particulars of recipients of concessions, permits or authorisations granted by it:

This does not apply to the Company.

14) Details in respect of the information, available to or held by it, reduced in an electronic form:

Presently, the Company does not have a system of furnishing information in the electronic form.

15) The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.

The Company has no library or Reading room for public use.

16) The names, designations and other particulars of the Public Information Officers.

Public Information Officer:	Pradeep C Chief Financial Officer, MSIL House, No.36, 7th Floor, Cunningham Road, Bangalore 560 052.  Mob: 9945152469 /080 – 23120582
First Appellate Authority:	Sharath Babu R M Company Secretary, MSIL House, No.36, 7th Floor, Cunningham Road, Bangalore 560 052.  Mob: 9686999709

17) Such other information as may be prescribed & thereafter update these publications every year:

Procedure for seeking of information and inspection of Records under RTI:

1. Public Information Officer (PIO) have been designated in HMRDC to receive the request for seeking information as far as applicable.
2. As per the direction of GoK, the Company has the effective RTI Online application system.
3. Any Indian citizen who is seeking information, or inspection of records, under provisions of this Act, can file an application though website https://rtionline.karnataka.gov.in/ as the case may be to the concerned PIO.
4. The Company is also accepting physical application and any Indian citizen who is seeking information, or inspection of records, under provisions of this Act, can file an application in Form-A or Form-B, as the case may be to the concerned PIO.
5. Requester shall not make a request for information or inspection of records which are exempted from disclosure under sections 8 and 9 of the Act.

For more details available in both English and Kannada in respect of RTI applications the Govt website https://rtionline.karnataka.gov.in/ may be referred.